Accept Credit Cards

How Do I Become a Merchant?

All potential merchants must complete the New Merchant Agreement Form, and email it to AcceptCreditCards@ouhsc.edu. Please complete the form online, save it to your desktop and email it as an attachment. As it can take three to four weeks to receive a merchant ID and equipment, it is highly recommended that these documents are submitted as soon as possible.  Please note that the merchant contract must be completed by the individual responsible for the activity related to this merchant account. All requests must be approved by the Bursar’s office and IT Information Security Services.  Prospective merchants must schedule a training session before approval can be granted. 

Please contact Jessica Benton at Jessica-Benton@ouhsc.edu to schedule your training. For questions regarding equipment, pricing, or Merchant Accounts, please contact the Bursar’s office at 271-2433 orAcceptCreditCards@ouhsc.edu

Instructions on emailing the Merchant Agreement form: Please save the form, complete it, save it to your desktop, and email it as an attachment. We are needing these forms sent back in a fillable PDF format so we can add information from the merchant.

 

How Do I Make Changes To My Merchant Account?

If you are needing to make a change to your merchant account, please send all requests to: acceptcreditcards@ouhsc.edu

Examples of changes that can be made include:

1) Merchant name

2) Change in chart field spread for billing

3) Adding additional terminals

4) Physical change in location/address change

5) Transfer of terminal(s) to a different merchant

6) Change in employment status for card handlers

Protecting Cardholder Data

PCI Data Security Standards are technical and operational requirements set by the PCI Security Standards Council (PCI SSC) to protect cardholder data. The Council is responsible for managing the security standards, while compliance with the PCI Security Standards is enforced by the payment card brands. The standards apply to all organizations that store, process, or transmit cardholder data. In operational terms, complying with PCI DSS means that you are doing your part to ensure that our students, parents, alumni, donors, and visitors payment card data is being kept safe throughout every transaction at the University of Oklahoma Health Sciences Center. By ensuring a secure and compliant environment they – and you – can have confidence that they are protected against the pain and cost of data breaches. All OUHSC departments that accept, store, process, or transmit payment cards are required to be compliant with PCI DSS. 

For further information on PCI DSS Security and the Standard please go to http://it.ouhsc.edu/policies/PCI.asp

If you suspect there has been an incident where card holder data has been compromised, please contact your supervisor, the Bursar’s office, or IT security.

MarketPlace

The University has acquired the TouchNet MarketPlace suite of ecommerce tools. This software enables organizations to setup online internet stores similar to Amazon.com. Marketplace will work for the majority of online ecommerce needs and enables a department to create an online store, add inventory, set prices and begin selling online products.
Some things to keep in mind:

  • The store manager is responsible for all support and bookkeeping associated with running a store.
  • If you intend to conduct online ecommerce you must use the MarketPlace tools in order to ensure the University is Payment Card Industry (PCI) compliant.
  • Your Business Manager must be notified of any changes to the online store including new types of products being offered.