General

State Statutes and University Policy prohibit prepayment for materials, supplies and/or services rendered. All payments to vendors are to be made only after ordered materials/services have been received and invoiced or complete receipts have been presented for materials/services delivered. Exceptions to this policy are as follows:

1. Meeting/seminar registration fees see Registration Fee policy.
2. Memberships/subscriptions. See Membership Dues or Subscriptions policy.
3. Fees (limited to applications, licensing, processing and/or memberships).

Recognizing there will be circumstances under which this policy could create some difficulties for departments; exceptions, excluding travel related expenses, may be made on a case by case basis. Exception requests should be submitted to Purchasing or Accounts Payable, based on the dollar value and type of purchases according to the Small Dollar Purchasing Guide (See AP Policies & Procedures page for Small Dollar Purchasing Guide). Each particular request, according to circumstances, will be reviewed individually with authorized exception to the pre-payment policy made as deemed necessary.