Policies and Procedures

Contact Info

Senior Associate VP & CFO
Front Desk - (405) 271-2376

Accounts Payable

Front Desk - (405) 271-2410 
Travel - (405) 271-2038

Auxiliary/Service Unit Accounting
Front Desk - (405) 271-2246

Budget Office
Front Desk - (405) 271-2404

Bursar's Office
Front Desk - (405) 271-2433

Financial Reporting
Front Desk - (405) 271-2355

General Accounting
Front Desk - (405) 271-2355

Grants and Contracts
Front Desk - (405) 271-2177

Payroll Services
Front Desk - (405) 271-2055

Student Financial Aid
Front Desk - (405) 271-2118

Taxable Employee Expenses

Wednesday, May 8, 2019

 All taxable employee expenses must be paid through payroll. These payments should be entered as an “add pay” through the ePAF system using earning code “109”. Please attach a copy of the expenses in which you are reimbursing. The Federal and State Tax Rates are based on the employee's W-4 for all taxable expense payments. These payments are also subject to Social Security and Medicare taxes. The full OUHSC fringe benefit rate will apply.
 

Any taxable payments made through Accounts Payable direct to vendors on behalf of employees, such as awards and tangible items, will require the employee to sign the Employee Expense Reportable as Income Form acknowledging that the payment will be reported to Payroll Services by Accounts Payable. Payroll Services will enter the expense to be taxed on a future payroll. Please note, this will result in the employee receiving a reduced net income on a future pay check.

For information on employee taxable reimbursements, please contact payroll-services@ouhsc.edu.
 

For information on direct vendor payments, please contact Accounts Payable.