Who must certify?
- The lead Principal Investigator is responsible for the certification of effort for all faculty and staff providing effort, both direct and cost shared, on sponsored projects. Lead PIs on large project grants (ex. COBRE) may delegate the certification of CO-PI led projects to the CO-PI for that defined portion of the overall award.
When does certification occur?
- Certification occurs on a quarterly basis. Quarters are Jan-Mar, Apr-June, July-Sept, and Oct-Dec.
- Effort reports are released to PEC/GM approximately 3 days after all payrolls and payroll cost transfers have posted for the period.
- Effort reports are released to Principal Investigators after the close of the administrative review period.
What is the Effort Coordinator’s (PEC/GM) Role in Effort Reporting?
- Effort Coordinators are responsible for supporting faculty certification, including PI certification of personnel working on their sponsored projects; helping faculty monitor their effort during the year; and processing any necessary changes in OUHSC’s accounting system to reflect changes in effort allocations.
- Effort Coordinators are responsible for monitoring monthly payroll reports and discussing monthly financials with the Principal Investigator.
- Effort Coordinators are responsible for the initial review of time and effort statements. ECs are required to submit payroll cost transfers to correct any identified errors. If no errors are identified, then the EC must approve the effort report to allow the release to the Principal Investigator for certification.